Winter Gritting & Grounds Maintenance

The most useful landscape seasonal planner for FM Managers

January 02, 2018

Part 2 Infographic - taking the mystery out of seasonal GM planning  


In Part 1 our Season Planner blog and Infographic offered guidance on Soft Landscaping and key activities for Facilities professionals during winter. In Part 2 we continue with a closer look with our Grounds Maintenance Infographic and discussing being ready with a plan of action to mobilise in spring.

Our two infographic planners are a useful reference for both your own planning, tracking your teams’ or contractor’s current work and service reports and what to expect in the upcoming months.

 Grounds Maintenance Planner.jpg


Winter grounds maintenance - never a dormant moment


While the more intensive Grounds Maintenance activities have halted for the winter, contrary to popular belief the winter period is still a busy time, outside and behind the desk. The winter months are the ideal time for site improvement works to plant trees, shrubs and hedges and major tree works, as long as the conditions are not too wet or too cold.


Now we’re into the new year, Managers will most likely have formed a view on how they can improve service delivery for the start of the new season in Spring. We encourage companies to regularly look at how they can get more value from green spaces and be open to advice on alternative methods, such as planting that requires less intensive management.

Larger organisations are probably already well down the path with their landscape management documents, such as PQQ/RFQ, tenders, maintenance specifications, plans and key performance indicators. By starting the tendering for services in January you will give prospective contractors time to prepare their proposal and time for you to evaluate and negotiate before March/April and the new season.


Refreshing your grounds specifications


You may well have an existing set of specifications that you perennially turn to but it is important not to let these become a straightjacket. Provide opportunities for local team members to be more empowered. After all, their input can help to develop more interesting/useful spaces for your staff. And if you do use contractors, you should in most cases expect the same level of engagement and creative input.


Consider collaborating with a landscape expert to develop a comprehensive set of output specifications. This should focus on achieving your desired standards rather than the frequency of visits. This output approach uses resources that match actual needs and responds to changes in the natural conditions, avoiding unnecessary servicing as it is less prescriptive and more adaptable.


At GRITIT we relish the opportunity to collaborate with our customers, offer more insight and share a greater sense of ownership. Ultimately, better, more sustainable grounds maintenance is all about building better connections – between those responsible for sites, those carrying out the work and the people that enjoy these spaces all year round.


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We’ll share more guidance for those in charge of green spaces – helping those who want to provide improvements that generate more value for money from their green spaces, but don’t necessarily have all the horticultural know-how.  




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